One Portal, Endless Efficiency from Onboarding to Payment!
ProcureSmart -
Procurement Management System​
Our tech-stack keeps the Costs LOW, while integrations ensures smooth operations E-Procurement Made Smarter: A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services..
Proven Track
Record
Customer
Satisfaction
We Have
Completed
E-Procurement Made Smarter
 A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services.
Integration With ERP
100% proven expertise with ERP integration: SAP(SAPR3, SAP ByD, S/4 HANA), Microsoft dynamics(AX12, GP), Orion & other ERP with restful apis.
Modern UX
High adoption with a modern customer centric & intuitive user driven experience.
Freedom to Innovate
Unlock innovation with seamless integration, connecting effortlessly to third-party applications for limitless growth.
Fully Customizable Solution
A Fully Customizable Solution with highly configurable workflows, dynamic forms, and tailored reports to meet your unique needs.
Insightful Dashboard & Analytics
Gain insights with our comprehensive analytics tools.
Pre-Built Suite of Procurement Management System​
Service Offerings
Vendor Onboarding Process​
Vendor Onboarding Process​
Transform Vendor Onboarding with Our Streamlined, Customizable Application.
Effortless, Efficient, and Built to Fit Your Unique Needs.
Seamless Invitations​
Easily send invites to potential vendors with just a few clicks.
Secure Document Verification​
Collect all necessary vendor information for a thorough review and informed approval or rejection.
Statutory Information Capture​
Vendors can securely upload statutory details, PAN card, Aadhar card, GST certificates, and other essential documents. Automatic GST Validation.
Detailed Vendor Data Capture​
Collect all necessary vendor information for a thorough review and informed approval or rejection.
Efficient Approval Workflow​
Review and approve or reject vendors quickly through a streamlined approval process.
Customizable Features​
Tailor forms, emails, and workflows to match your specific business requirements.
ERP Integration​
Integrate seamlessly with your existing ERP system for enhanced operational efficiency.
User-Friendly Interface
Enjoy high adoption rates with a modern and intuitive user experience.
Request for Quotation
Request for Quotation
Automate the competitive bidding process to ensure best value, transparency, and compliance.
Creation
Buyers quickly define requirements, specifications, and delivery terms.
Vendor Selection
Select vendors from the approved ProcureSmart/Vendor Master.
Digital Issuance
RFQs are instantly issued to vendors via the portal.
Bid Submission
Vendors submit digital bids, pricing, and technical documents directly online.
Comparison & Evaluation
Side-by-side comparative analysis of received bids with scoring and audit trail.
Award
Convert the winning bid directly into a Purchase Order.
Purchase Requisition
Purchase Requisition
Enable internal users to easily request goods/services and enforce budget control before initiating sourcing.
Creation
Users create digital PRs via an intuitive form, referencing internal catalogs or free text.
Budget Check
Automated check against cost centers/budgets from the integrated ERP.
Approval Workflow
Multi-tiered, customizable approval routing based on cost, department, or material type.
Conversion
Approved PRs are automatically converted to an RFQ or Purchase Order.
Realtime Tracking
Users and approvers can track the status of PRs at every stage with notifications and activity logs.
Accurate Data Capture
Item details, quantities, specifications, and supporting documents are captured neatly to ensure clarity and avoid manual errors.Â
E-Auction System
E-Auction System
Drive down procurement costs for high-volume or commodity items through a time-bound, competitive bidding event..
Configuration
Buyers set parameters (Start Price, Reserve Price, Bid Decrement, Duration).
Event Invitation
Invite qualified vendors via the portal.
Live Bidding
Vendors submit competitive prices in real-time within the platform.
Real-Time Visibility
Buyers monitor the live status of the auction and vendor ranks (optional visibility for vendors).
Award
Award the contract to the most competitive bidder, automatically creating a PO draft.
Transparent Competition
The system ensures fairness with timestamped bids, audit logs, and automated controls like antisniping extensions (optional).
Purchase Order
Purchase Order
 Formalize the commitment to the supplier and ensure the order details are seamlessly reflected in the ERP..
PO Generation
Automatically generated from an approved PR or RFQ/e-Auction result.
Digital Approval
Finalized through an internal multi-level approval process.
Vendor Communication
Vendors submit competitive prices in real-time within the platform.
ERP Integration
Real-time synchronization of the PO into the connected ERP system.
Tracking
Vendors can view the PO status (Confirmed, Pending Delivery, Closed).
Audit & Activity Log
The system ensures fairness with timestamped bids, audit logs, and automated controls like antisniping extensions (optional).
Goods Receipt Note
Goods Receipt Note
Officially record the receipt of goods/services to confirm delivery and trigger the invoice matching process.
Receipt
Receiving personnel use the portal (or a mobile interface) to acknowledge goods receipt.
PO Matching
GRN is automatically generated against the original Purchase Order (PO) to verify quantity and item.
Inspection/Quality Check
Option to record quality inspection results.
System Update
Inventory records are updated, and the GRN is integrated back into the ERP for three-way matching.
Vendor Notification
Vendor is notified that the goods have been received and accepted
Complete Traceability
Every GRN action is logged with time stamps, ensuring compliance, auditability, and accurate reporting.
Invoice Management
Invoice Management
Automate invoice processing and reconciliation to accelerate payment, reduce errors, and ensure audit compliance.
Submission
Vendors submit digital invoices via the portal, referencing the PO and GRN.
Three-Way Matching
The system automatically matches the Invoice → Purchase Order → Goods Receipt Note.
Discrepancy Flagging
Invoices with mismatches are flagged for exception handling.
Approval Workflow
Invoice is routed for necessary internal financial approvals.
ERP Integration
Approved, matched invoice data is pushed to ERP for final payment processing.
Vendor Visibility
Vendors can track the real-time payment status of their invoices (e.g., Awaiting Approval, Approved for Payment, Paid).
Why Procure Smart?
Replace Manual Procurement with Intelligent Digital Procurement
Modern procurement requires speed, transparency, and automation. Procure Smart transforms traditional, paper-based procurement into a centralized digital platform that streamlines every stage—from vendor onboarding to invoice management.
- Manual approvals
- Email-based RFQs
- Paper-based processes
- Slow vendor onboarding
- Limited visibility
- Manual invoice processing
- Automated workflows
- Digital RFQ management
- Paperless procurement
- Fast vendor onboarding
- Real-time visibility
- Automated invoice processing
Procurement Management System
Our tech-stack keeps the Costs LOW, while integrations ensures smooth operations E-Procurement Made Smarter: A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services..
Frequently Asked Question
Most frequent questions and answers
Yes. ProcureSmart allows transactions in multiple currencies to accommodate international vendors.
ProcureSmart supports:
• SAP ECC (ERP Central Component)
• SAP S/4HANA (On-Premise & Cloud)
• SAP Business One
• SAP Ariba
Yes. ProcureSmart allows full customization of workflows to match your organization’s procurement process.
Yes. ProcureSmart provides a complete audit trail for every transaction, including RFQs, POs, GRNs, invoices, approvals, and user actions.
Yes. You can create auditor-specific logins with read-only access to audit logs, reports, and compliance documents.
Yes. ProcureSmart provides a comprehensive vendor evaluation feature to assess performance and reliability.
ProcureSmart supports:
• SAP ECC (ERP Central Component)
• SAP S/4HANA (On-Premise & Cloud)
• SAP Business One
• SAP Ariba
Yes. ProcureSmart provides an automatic quote comparison feature that simplifies vendor selection. When vendors submit their quotes for an RFQ, the system automatically compares them based on configurable parameters such as:
• Unit price and total cost
• Taxes and duties
• Delivery timelines
• Warranty and service terms
• Compliance with specifications
The comparison is displayed in a clear, tabular format, allowing procurement teams to make quick, data driven decisions. You can also export the comparison report for approvals or audits.
Yes. ProcureSmart provides flexible monthly subscription plans for businesses that prefer short term commitments or want to evaluate the platform before opting for annual plans. The monthly subscription includes:
• Access to core procurement modules
• Role-based user accounts
• Standard support and regular updates
You can upgrade, downgrade, or cancel your monthly plan anytime, and switch to an annual plan for cost savings. Payments can be made via online gateways or corporate invoicing.
