One Portal, Endless Efficiency from Onboarding to Payment!
ProcureSmart -
Procurement Management System
Our tech-stack keeps the Costs LOW, while integrations ensures smooth operations E-Procurement Made Smarter: A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services..
E-Procurement Made Smarter
 A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services.
Integration With ERP
100% proven expertise with ERP integration: SAP(SAPR3, SAP ByD, S/4 HANA), Microsoft dynamics(AX12, GP), Orion & other ERP with restful apis.
Modern UX
High adoption with a modern customer centric & intuitive user driven experience.
Freedom to Innovate
Unlock innovation with seamless integration, connecting effortlessly to third-party applications for limitless growth.
Fully Customizable Solution
A Fully Customizable Solution with highly configurable workflows, dynamic forms, and tailored reports to meet your unique needs.
Insightful Dashboard & Analytics
Gain insights with our comprehensive analytics tools.
Freedom to Innovate
Unlock innovation with seamless integration, connecting effortlessly to third-party applications for limitless growth.
Pre-Built Suite of Procurement
Management System
Vendor Onboarding
Purchase Requistion
Purchase
Order
Invoice Management
Request for Quotation
E-Auction System
Goods Receipt Note
Vendor Onboarding Process
Transform Vendor Onboarding with Our Streamlined, Customizable Application.
Effortless, Efficient, and Built to Fit Your Unique Needs.
- Seamless Invitations
Easily send invites to potential vendors with just a few clicks.
- Secure Document Verification
Ensure authenticity with secure verification of all vendor documents with government portals.
- Statutory Information Capture
Vendors can securely upload statutory details, PAN card, Aadhar card, GST certificates, and other essential documents. Automatic GST Validation.
- Detailed Vendor Data Capture
Collect all necessary vendor information for a thorough review and informed approval or rejection.
- Efficient Approval Workflow
Review and approve or reject vendors quickly through a streamlined approval process.
- Customizable Features
Tailor forms, emails, and workflows to match your specific business requirements.
- ERP Integration
Integrate seamlessly with your existing ERP system for enhanced operational efficiency.
- User-Friendly Interface
Enjoy high adoption rates with a modern and intuitive user experience.
- Seamless Invitations
Easily send invites to potential vendors with just a few clicks.
- Secure Document Verification
Ensure authenticity with secure verification of all vendor documents with government portals.
- Statutory Information Capture
Vendors can securely upload statutory details, PAN card, Aadhar card, GST certificates, and other essential documents. Automatic GST Validation.
- Detailed Vendor Data Capture
Collect all necessary vendor information for a thorough review and informed approval or rejection.
- Efficient Approval Workflow
Review and approve or reject vendors quickly through a streamlined approval process.
- Customizable Features
Tailor forms, emails, and workflows to match your specific business requirements.
- ERP Integration
Integrate seamlessly with your existing ERP system for enhanced operational efficiency.
- User-Friendly Interface
Enjoy high adoption rates with a modern and intuitive user experience.
Request for Quotation
Automate the competitive bidding process to ensure best value, transparency, and compliance.
- Creation
Buyers quickly define requirements, specifications, and delivery terms.
- Vendor Selection
Select vendors from the approved ProcureSmart/Vendor Master.
- Digital Issuance
RFQs are instantly issued to vendors via the portal.
- Bid Submission
Vendors submit digital bids, pricing, and technical documents directly online.
- Comparison & Evaluation
Side-by-side comparative analysis of received bids with scoring and audit trail.
- Award
Convert the winning bid directly into a Purchase Order.
Purchase Requisition
Enable internal users to easily request goods/services and enforce budget control before initiating sourcing.
- Creation
Users create digital PRs via an intuitive form, referencing internal catalogs or free text.
- Budget Check
Automated check against cost centers/budgets from the integrated ERP.
- Approval Workflow
Multi-tiered, customizable approval routing based on cost, department, or material type.
- Conversion
Approved PRs are automatically converted to an RFQ or Purchase Order.
Request for Quotation
Automate the competitive bidding process to ensure best value, transparency, and compliance.
- Creation
Buyers quickly define requirements, specifications, and delivery terms.
- Vendor Selection
Select vendors from the approved ProcureSmart/Vendor Master.
- Digital Issuance
RFQs are instantly issued to vendors via the portal.
- Bid Submission
Vendors submit digital bids, pricing, and technical documents directly online.
- Comparison & Evaluation
Side-by-side comparative analysis of received bids with scoring and audit trail.
- Award
Convert the winning bid directly into a Purchase Order.
Purchase Requisition
Enable internal users to easily request goods/services and enforce budget control before initiating sourcing.
- Creation
Users create digital PRs via an intuitive form, referencing internal catalogs or free text.
- Budget Check
Automated check against cost centers/budgets from the integrated ERP.
- Approval Workflow
Multi-tiered, customizable approval routing based on cost, department, or material type.
- Conversion
Approved PRs are automatically converted to an RFQ or Purchase Order.
- Realtime Tracking
Users and approvers can track the status of PRs at every stage with notifications and activity logs.
- Accurate Data Capture
Item details, quantities, specifications, and supporting documents are captured neatly to ensure clarity and avoid manual errors.Â
Purchase Requisition
Enable internal users to easily request goods/services and enforce budget control before initiating sourcing.
- Creation
Users create digital PRs via an intuitive form, referencing internal catalogs or free text.
- Budget Check
Automated check against cost centers/budgets from the integrated ERP.
- Approval Workflow
Multi-tiered, customizable approval routing based on cost, department, or material type.
- Conversion
Approved PRs are automatically converted to an RFQ or Purchase Order.
E-Auction System
Drive down procurement costs for high-volume or commodity items through a time-bound, competitive bidding event..
- Configuration
Buyers set parameters (Start Price, Reserve Price, Bid Decrement, Duration).
- Event Invitation
Invite qualified vendors via the portal.
- Live Bidding
Vendors submit competitive prices in real-time within the platform.
- Real-Time Visibility
 Buyers monitor the live status of the auction and vendor ranks (optional visibility for vendors).
- Award
Award the contract to the most competitive bidder, automatically creating a PO draft.
- Transparent Competition
The system ensures fairness with timestamped bids, audit logs, and automated controls like antisniping extensions (optional).
E-Auction System
Drive down procurement costs for high-volume or commodity items through a time-bound, competitive bidding event..
- Configuration
Buyers set parameters (Start Price, Reserve Price, Bid Decrement, Duration).
- Event Invitation
Invite qualified vendors via the portal.
- Live Bidding
Vendors submit competitive prices in real-time within the platform.
- Real-Time Visibility
 Buyers monitor the live status of the auction and vendor ranks (optional visibility for vendors).
- Award
Award the contract to the most competitive bidder, automatically creating a PO draft.
Purchase Order
 Formalize the commitment to the supplier and ensure the order details are seamlessly reflected in the ERP..
- PO Generation
Automatically generated from an approved PR or RFQ/e-Auction result.
- Digital Approval
Finalized through an internal multi-level approval process.
- Vendor Communication
PO is digitally published on the Vendor Portal; vendor receives instant notification.
- ERP Integration
Real-time synchronization of the PO into the connected ERP system.
- Tracking
Vendors can view the PO status (Confirmed, Pending Delivery, Closed).
- Audit & Activity Log
Every action on the PO is timestamped, ensuring full traceability and compliance for internal audits
Purchase Order
 Formalize the commitment to the supplier and ensure the order details are seamlessly reflected in the ERP..
- PO Generation
Automatically generated from an approved PR or RFQ/e-Auction result.
- Digital Approval
Finalized through an internal multi-level approval process.
- Vendor Communication
PO is digitally published on the Vendor Portal; vendor receives instant notification.
- ERP Integration
Real-time synchronization of the PO into the connected ERP system.
- Tracking
Vendors can view the PO status (Confirmed, Pending Delivery, Closed).
Goods Receipt Note
Officially record the receipt of goods/services to confirm delivery and trigger the invoice matching process.
- Receipt
Receiving personnel use the portal (or a mobile interface) to acknowledge goods receipt.
- PO Matching
GRN is automatically generated against the original Purchase Order (PO) to verify quantity and item.
- Inspection/Quality Check
Option to record quality inspection results.
- System Update
Inventory records are updated, and the GRN is integrated back into the ERP for three-way matching.
- Vendor Notification
Vendor is notified that the goods have been received and accepted.
- Complete Traceability
Every GRN action is logged with time stamps, ensuring compliance, auditability, and accurate reporting.
Goods Receipt Note
Officially record the receipt of goods/services to confirm delivery and trigger the invoice matching process.
- Receipt
Receiving personnel use the portal (or a mobile interface) to acknowledge goods receipt.
- PO Matching
GRN is automatically generated against the original Purchase Order (PO) to verify quantity and item.
- Inspection/Quality Check
Option to record quality inspection results.
- System Update
Inventory records are updated, and the GRN is integrated back into the ERP for three-way matching.
- Vendor Notification
Vendor is notified that the goods have been received and accepted.
Invoice Management
Automate invoice processing and reconciliation to accelerate payment, reduce errors, and ensure audit compliance.
- Submission
Vendors submit digital invoices via the portal, referencing the PO and GRN.
- Three-Way Matching
The system automatically matches the Invoice → Purchase Order → Goods Receipt Note.
- Discrepancy Flagging
Invoices with mismatches are flagged for exception handling.
- Approval Workflow
Invoice is routed for necessary internal financial approvals.
- ERP Integration
Approved, matched invoice data is pushed to ERP for final payment processing.
- Vendor Visibility
Vendors can track the real-time payment status of their invoices (e.g., Awaiting Approval, Approved for Payment, Paid).
Invoice Management
Automate invoice processing and reconciliation to accelerate payment, reduce errors, and ensure audit compliance.
- Submission
Vendors submit digital invoices via the portal, referencing the PO and GRN.
- Three-Way Matching
The system automatically matches the Invoice → Purchase Order → Goods Receipt Note.
- Discrepancy Flagging
Invoices with mismatches are flagged for exception handling.
- Approval Workflow
Invoice is routed for necessary internal financial approvals.
- ERP Integration
Approved, matched invoice data is pushed to ERP for final payment processing.
- Vendor Visibility
Vendors can track the real-time payment status of their invoices (e.g., Awaiting Approval, Approved for Payment, Paid).
Frequently Asked Question
Most frequent questions and answers
The choice of platform depends on your business size, product range, and growth goals. Popular options include Shopify, WooCommerce, Magento, and custom-built solutions. We help assess your needs to recommend the best fit for your business.
We implement industry-leading encryption methods, secure payment gateways, and PCI DSS-compliant systems to ensure the safety of customer data and transactions.
Features vary based on business needs but commonly include inventory management, order processing, customer management, analytics, mobile optimization, and multi-channel integration. We tailor features to suit your specific goals.
Our solutions include detailed analytics tools that allow you to monitor traffic, sales, customer behavior, and more, helping you make data-driven decisions to optimize your eCommerce store.
Absolutely. All of our eCommerce solutions are fully responsive, ensuring an optimized shopping experience on mobile phones, tablets, and desktop devices.
We offer integrated returns management and customer service solutions, enabling you to streamline returns processing and provide responsive customer support via chat, email, or phone.
Frequently Asked Question
Most frequent questions and answers
Yes. ProcureSmart allows transactions in multiple currencies to accommodate international vendors.
ProcureSmart supports:
• SAP ECC (ERP Central Component)
• SAP S/4HANA (On-Premise & Cloud)
• SAP Business One
• SAP Ariba
Yes. ProcureSmart allows full customization of workflows to match your organization’s procurement process.
Yes. ProcureSmart provides a complete audit trail for every transaction, including RFQs, POs, GRNs, invoices, approvals, and user actions.
Yes. You can create auditor-specific logins with read-only access to audit logs, reports, and compliance documents.
Yes. ProcureSmart provides a comprehensive vendor evaluation feature to assess performance and reliability.
Yes. ProcureSmart provides an automatic quote comparison feature that simplifies vendor selection. When vendors submit their quotes for an RFQ, the system automatically compares them based on configurable parameters such as:
• Unit price and total cost
• Taxes and duties
• Delivery timelines
• Warranty and service terms
• Compliance with specifications
The comparison is displayed in a clear, tabular format, allowing procurement teams to make quick, data driven decisions. You can also export the comparison report for approvals or audits.
Yes. ProcureSmart provides flexible monthly subscription plans for businesses that prefer short term commitments or want to evaluate the platform before opting for annual plans. The monthly subscription includes:
• Access to core procurement modules
• Role-based user accounts
• Standard support and regular updates
You can upgrade, downgrade, or cancel your monthly plan anytime, and switch to an annual plan for cost savings. Payments can be made via online gateways or corporate invoicing.
