One Portal, Endless Efficiency from Onboarding to Payment!
ProcureSmart - Procurement Management System
Our tech-stack keeps the Costs LOW, while integrations ensures smooth operations E-Procurement Made Smarter: A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services..
Proven Track
Record
Customer
Satisfaction
We Have
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Intergration
Connected Systems. Unified Procurement.
Connect ProcureSmart with your ERP, finance, inventory, and other enterprise systems to keep procurement data synchronized across your business.
Case Study
Digitally Transforming Nitta Gelatine’s Procurement with an SAP-Integrated Vendor Management System
The implementation was well-structured, with close coordination across business and IT teams, ensuring smooth adoption and minimal disruption to operations. Smacon’s ability to understand our procurement processes and align the solution to our requirements was particularly commendable. From a business perspective, ProcureSmart has helped bring greater visibility and control into our procurement workflows. We are seeing improved process standardisation and faster cycle times, which contribute to better governance and decision-making.”
Pre-Built Suite of Procurement Management System
Vendor Onboarding Process
Digitize the entire vendor onboarding process, from registration and document submission to verification and approval. ProcureSmart helps create a standardized, compliant, and efficient onboarding experience for both procurement teams and suppliers.
- Digital supplier registration
- Document collection & verification
- Configurable approval workflows
- Centralized supplier onboarding
Vendor Evaluation
Assess supplier performance using predefined criteria such as quality, delivery, pricing, compliance, and service levels. Make informed sourcing decisions with a structured and transparent vendor evaluation process.
- Performance scorecards
- KPI-based supplier assessment
- Compliance & risk evaluation
- Informed sourcing decisions
Request for Quotation (RFQ)
Create, distribute, and manage RFQs through a centralized platform. Collect supplier quotations, compare responses side by side, and identify the best vendor based on price, quality, and delivery requirements.
- Create & distribute RFQs
- Collect supplier quotations
- Side-by-side bid comparison
- Faster supplier selection
Purchase Requisition
Enable employees to raise purchase requests digitally with configurable approval workflows. ProcureSmart ensures every requisition is reviewed, approved, and aligned with procurement policies before purchasing begins.
- Digital purchase requests
- Configurable approval workflows
- Budget & policy validation
- Complete request tracking
E-Auction System
Conduct secure online reverse auctions that encourage competitive supplier bidding in real time. Improve pricing transparency, reduce procurement costs, and streamline the sourcing process.
- Reverse auction management
- Real-time supplier bidding
- Transparent price discovery
- Optimized procurement costs
Purchase Order
Generate and manage purchase orders digitally with automated approvals and ERP integration. Ensure accurate order processing while providing complete visibility into procurement activities.
- Digital PO creation
- Automated approvals
- ERP synchronization
- End-to-end order tracking
Goods Receipt Note (GRN)
Record and verify the receipt of goods against purchase orders to confirm quantity and quality. ProcureSmart helps maintain inventory accuracy and supports seamless downstream invoice processing.
- Digital purchase requests
- Configurable approval workflows
- Budget & policy validation
- Complete request tracking
Invoice Management
Automate the capture, validation, approval, and tracking of vendor invoices through a centralized workflow. Reduce manual effort, improve processing accuracy, and accelerate payment cycles with complete visibility into the invoice lifecycle.
- Invoice capture & validation
- Automated approval workflows
- Three-way matching
- Payment status tracking
E-Procurement Made Smarter
A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services.
Integration With ERP
100% proven expertise with ERP integration: SAP(SAPR3, SAP ByD, S/4 HANA), Microsoft dynamics(AX12, GP), Orion & other ERP with restful apis.
Modern UX
High adoption with a modern customer centric & intuitive user driven experience.
Freedom to Innovate
Unlock innovation with seamless integration, connecting effortlessly to third-party applications for limitless growth.
Fully Customizable Solution
A Fully Customizable Solution with highly configurable workflows, dynamic forms, and tailored reports to meet your unique needs.
Insightful Dashboard & Analytics
Gain insights with our comprehensive analytics tools.
Why Procure Smart?
Replace Manual Procurement with Intelligent Digital Procurement
Modern procurement requires speed, transparency, and automation. Procure Smart transforms traditional, paper-based procurement into a centralized digital platform that streamlines every stage—from vendor onboarding to invoice management.
Traditional Procurement
- Manual approvals
- Email-based RFQs
- Paper-based processes
- Slow vendor onboarding
- Limited visibility
- Manual invoice processing
Procure Smart
- Automated workflows
- Digital RFQ management
- Paperless procurement
- Fast vendor onboarding
- Real-time visibility
- Automated invoice processing
Procurement Management System
Our tech-stack keeps the Costs LOW, while integrations ensures smooth operations E-Procurement Made Smarter: A Unified Web Portal for Streamlining Onboarding, negotiating, and contracting with suppliers, and ends with final invoice payment for those goods or services..
Frequently Asked Question
Most frequent questions and answers
Yes. ProcureSmart allows transactions in multiple currencies to accommodate international vendors.
ProcureSmart supports:
• SAP ECC (ERP Central Component)
• SAP S/4HANA (On-Premise & Cloud)
• SAP Business One
• SAP Ariba
Yes. ProcureSmart allows full customization of workflows to match your organization’s procurement process.
Yes. ProcureSmart provides a complete audit trail for every transaction, including RFQs, POs, GRNs, invoices, approvals, and user actions.
Yes. You can create auditor-specific logins with read-only access to audit logs, reports, and compliance documents.
Yes. ProcureSmart provides a comprehensive vendor evaluation feature to assess performance and reliability.
ProcureSmart supports:
• SAP ECC (ERP Central Component)
• SAP S/4HANA (On-Premise & Cloud)
• SAP Business One
• SAP Ariba
Yes. ProcureSmart provides an automatic quote comparison feature that simplifies vendor selection. When vendors submit their quotes for an RFQ, the system automatically compares them based on configurable parameters such as:
• Unit price and total cost
• Taxes and duties
• Delivery timelines
• Warranty and service terms
• Compliance with specifications
The comparison is displayed in a clear, tabular format, allowing procurement teams to make quick, data driven decisions. You can also export the comparison report for approvals or audits.
Yes. ProcureSmart provides flexible monthly subscription plans for businesses that prefer short term commitments or want to evaluate the platform before opting for annual plans. The monthly subscription includes:
• Access to core procurement modules
• Role-based user accounts
• Standard support and regular updates
You can upgrade, downgrade, or cancel your monthly plan anytime, and switch to an annual plan for cost savings. Payments can be made via online gateways or corporate invoicing.
